Coach Bus Prices: How Much Does a Fishers Coach Bus Rental Cost?

Coach buses are the largest and most expensive option in our fleet. They can seat up to 56 passengers and come equipped with premium amenities like reclining seats, onboard restrooms, WiFi, power outlets, TV monitors, DVD players, and large luggage bays. In Fishers, you can expect to pay between $170 and $250 per hour, $1,800 to $2,500 per day, or $7,000 to $10,000 per week for a standard coach bus rental. If you need a newer model with extra features, such as leather upholstery, hardwood floors, or USB charging ports, the price may be higher. Coach buses are ideal for long-distance trips, multi-day tours, sports teams, school field trips, and corporate events that require maximum seating capacity and storage space.

There are many variables that go into determining the final cost of your Fishers bus rental. Here are some of the most important ones to consider:

• Trip Duration: The length of your trip is one of the biggest factors in pricing. Most companies charge by the hour for local trips (with a 4- or 5-hour minimum), by the day for longer excursions, or by the mile for point-to-point journeys. The more time you need the bus, the more it will cost. For example, an 8-hour rental will be more expensive than a 4-hour rental, but less expensive than a 2-day rental.
• Distance Traveled: The total mileage covered during your trip also affects the price. Buses consume more fuel and require more maintenance when traveling long distances, so expect to pay more for out-of-town or interstate trips than for local shuttles within Fishers or Hamilton County. Some companies may charge extra for deadhead miles (the distance the bus travels to and from the garage without passengers).
• Type of Bus: The size, style, and age of the bus you choose will impact the cost. Larger vehicles like coach buses and double-deckers are more expensive than smaller options like minibuses or sprinter vans. Luxury features such as leather seats, hardwood floors, flat-screen TVs, WiFi, and restrooms will also increase the price. ADA-accessible buses with wheelchair lifts may be available at no additional charge, but be sure to request them in advance.
• Time of Year: Bus rental rates fluctuate based on seasonal demand. Peak season in Indiana typically runs from April to June and September to November, when schools are in session and many groups are organizing field trips, weddings, and sporting events. During these months, prices may be 10-20% higher than in the off-season (July-August and December-March). Major holidays like Memorial Day, Labor Day, Thanksgiving, and New Year’s Eve can also command premium rates.
• Day of the Week: Weekends are generally more expensive than weekdays due to higher demand for social events and limited availability. If you have flexibility in your schedule, consider booking your trip on a Tuesday or Wednesday to save money.
• Pickup Location: The proximity of your pickup point to the bus company’s depot can affect the price. If you’re starting your trip in a remote area or outside the main service area (e.g., rural parts of Hamilton County or neighboring counties like Madison or Boone), you may incur additional charges for the extra mileage and time required to position the bus.
• Itinerary Complexity: Multiple stops, tight schedules, and congested routes (such as downtown Indianapolis or popular venues like Ruoff Music Center) can add to the cost by increasing driver hours and fuel consumption. Be sure to provide a detailed itinerary when requesting a quote so the company can accurately estimate the workload.
• Driver Accommodations: For overnight trips, you are responsible for providing lodging for the driver(s). This is typically a separate expense from the rental fee and should be budgeted accordingly. Drivers are required by law to take mandatory rest breaks after a certain number of hours behind the wheel.
• Tolls and Parking: Any tolls, parking fees, or entrance charges incurred during the trip are usually passed on to the customer. This includes costs associated with dropping off or waiting at venues such as Lucas Oil Stadium, Gainbridge Fieldhouse, or Indianapolis International Airport.
• Gratuity: While not always mandatory, it is customary to tip your driver 10-20% of the total rental cost for good service. Some companies include gratuity in the contract, while others leave it to your discretion.